Accounts Payable Supervisor

Type: Permanent Salary: £45,000 - £50,000 + discretionary annual bonus (and generous staff discounts.) Working Hours: 9am-6pm with 1 hour lunch. Location: West London Hybrid: 2 days in the office, 3 working days at home This includes maintaining detailed reconciliation and control, ensuring all supplier and contractual obligations are met across the UK and European creditors ledgers. You will also ensure the team maintain a high level of accuracy, efficiency, motivation and service at all times through coaching and constant development.

The key responsibilities of the Accounts Payable Supervisor include:

• Becoming the go-to person in Accounts Payable for the business, as well as responsibility for the day to day assistance, supervision, leading, recruitment, training and development of the existing and future team.

• Maintain the integrity, accuracy and timely processing of Sterling and Currency document entry across different databases
• Daily reviews of the central email account and taking responsibility and control as necessary

• Proactively manage the complete vendor payment cycle to set deadlines – ensuring adherence to payment terms and internal authorisation policies

• Oversee and ensure the AP team completes monthly supplier statement reconciliations – review reconciliations performed by the team and take responsibility for completing the more complex reconciliations. Ensure all reconciling items are investigated and resolved

• Produce, analyse and effectively communicate monthly Aged Creditor analysis and debit balances. Ensure all month end deadlines are adhered to

• Projecting rolling payment schedules for cash-flow control

• Maintain the online expense claim system and be responsible for finance approval before posting, reimbursing employees and reconciling company credit cards

• Ensuring all property costs are paid promptly and associated schedules accurately maintained

• Approving all utility invoices, maintaining a suitable tracker and liaising with suppliers / external broker for queries

• Process regular payments as directed by the Payroll team via online banking
• Post direct debits taken from the bank and ensure supplier accounts are accurate

• Review AP procedures to streamline processes and ensure strong internal controls

• Actively assist with all areas of the team’s daily tasks at peak periods and absences

• Establish and maintain strong relationships with key suppliers and stakeholders

• Maintain the integrity of supplier records – check, verify and authorise changes

• Manage any suppliers outside standard terms and reconcile monthly

• Weekly reviews of the ledgers ensuring queries are promptly resolved, and debit note deductions applied before raising payments

• Providing support and documentation to external audits and insurance claims

• Assisting Finance Manager as required with month end and other tasks

The ideal candidate:

• 1-year minimum supervisory experience

• 5 years of experience within an Accounts Payable environment

• Excellent communication and interpersonal skills

• Attention to detail and accuracy

• Ability to review processes and implement change

• Good planning and organisational skills to balance and prioritise workload

If you feel you would be suitable for this position please apply using the link or send your CV directly to me bryony.loft@walterspeople.co.uk