Executive Assistant

We are currently recruiting for an Executive Assistant to fulfil a 9-12 month maternity cover for a company based in Luton. £40,000 on offer! Please read on for more information and to apply

Do you have experience as a PA/ Executive Assistant?

Do you have experience within facilities?

Are you available to start a new role within a week or two?

If so, we would love to hear from you! Please read on for more information!

We are currently looking for an Executive Assistant to cover a maternity leave for 9-12 months for a company based in Luton.

The role is mainly a support to the VP of procurement however the team are very collaborative and help across the board.

The main responsibilities of the Executive Assistant include:

• Management of diaries

• Liaising with stakeholders – sometimes globally at C-suite level

• Liaise with other business areas including suppliers, customers and corporate.

• Dealing with travel arrangements, including any required Visas

• Prepare written documentation such as reports, presentations and letters

• Organise leadership team meetings both on and off site

• Manage ad hoc projects

• Process expenses

• Manage PDS system regarding salary reviews

• Tracking sickness and holiday

• Purchase stationary

• Provide support across the wider team covering holiday and sickness leave

• Prepare meeting agendas

• Manage guests and maintain action logs for meetings

• Source venues, organise logistics and communication for company-wide events

• Co-ordinate visits

Ad hoc responsibilities:

• Reception cover on occasion (when appropriate cover can’t be found)

• Facilities support (logistics for ongoing site work, supplier liaison)

• Venue sourcing, logistics and communications management for annual party

• Manage vendor addition

• Create POs

The role would suit someone who has:

• Experience in a Facilities-related or similar supporting role.

• Knowledge of the full Office Suite.

• Excellent organisational skills and customer service mindset.

• Is results driven.

• Excellent communication skills across all levels.

• Fluency in written and spoken English.

The role is paying up to £40,000 depending on experience and would require the successful candidate to be in the Luton office 4 days per week.